SPECIAL NEEDS
*The provider is aware that some children may have
special needs and ensures that appropriate action is
taken when such a child is identified or admitted to the
provision. Steps are taken to promote welfare and
development of the child within the setting in
consultation with the parents and other health
professionals.
*Staffing arrangements meet the needs of all children
including individual children who have special needs.
*We work closely with social services and have organised
a Saturday club to provide social interaction and fun
for children with special needs in a small group, with a
high staff ratio. |
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WORKING IN PARTNERSHIP
WITH PARENTS AND CARERS.
*Staff will continue to work in partnership with the
parents, to promote mutual respect and meet the needs of
the children, both individually and as a group.
Parents will be informed that we use a written signed
contract that will include, basic information about Fun
Club, up to date emergency contacts and Childs personal
details.
*Expectations are shared and information exchanged.
Parents will have access to any records written about
their child and will maintain confidentiality about
matters concerning families and children (unless it is a
child protection issue).
*Baby Unit staff will complete individual daily diaries
to record details of each child’s day.
*Kids Club will support mothers who are breastfeeding
and will be happy to provide a comfortable chair in a
quiet area of the Baby Unit, if needed. |
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SUITABLE PERSONS
All staff will be registered with Ofsted and will have
had a national police check. Previous work references
will be followed up and these checks will be completed
prior to commencement of direct work with children.
The manager and Deputy Manager of the Cramlington Kids
Club will be suitably qualified. All staff will
undertake induction training within the first week of
employment. Staff working with under 2’s will complete
additional training. Kids club will support any staff
that wish to take part in any in-house or external
training in relation to their employment. This will
promote personal development and encourage best practice
and ensure that current legislation is maintained.
Staff ratio will be as follows:
1:3 for babies under 2
1:4 for children 2-3 yrs
1:8 for children 3 yrs and over
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CHILD PROTECTION
The provider complies with local child protection
procedures approved by the Area Protection Committee and
ensures that all adults working and looking after
children in the provision are able to put the procedures
into practice.
*All staff are aware of child protection issues and will
be offered a child protection training course.
It is recognised that staff are in a position where they
may notice radical changes in behaviour or a” mark” on a
child and therefore the following considerations will
apply:
*Could the injury have been caused accidentally, and if
so, how?
*Is the child’s explanation consistent with the injury;
is the cause within normal acceptable limits of
behaviour?
*Staff may also hear the child talking about
experiences, which may cause concern. This may also
display inappropriate awareness of sexual behaviour.
*The child may approach staff and seek to disclose
information. In these circumstances the following
procedure will apply:
1. The manager will contact the chairperson and social
services.
2. A senior member of staff will contact the centres
child protection Duty Officer.
3. The senior member of staff will make written notes of
details immediately (within 24 hrs) giving date, time
etc. A file will be kept of up to date information about
any incidents for the requirements of child protection.
This will be confidentially filed by the senior member
of staff and made available to all staff.
*If an allegation is made against a member of staff
Ofsted Investigations and Complaints team will be
contacted without delay.
*The protection of the child is the provider’s first
priority. |
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HEALTH AND SAFETY
Cramlington Kids Club promotes the good health of
children and takes positive steps to prevent the spread
of infection and appropriate measures when they are ill.
HEALTH and HYGIENE
*Staff will take measures to prevent the spread of
infection and maintain the cleanliness of premises and
equipment.
*The infections, illnesses and diseases will exclude the
children from the centre: Kids Club will comply with
local authority recommendations.
*Staff will raise children’s awareness of good hygiene
practices and healthy living.
*Particular care will be taken with regards to babies,
with regards to feeding, bottle storage, toilet training
and nappy changing.
*All staff responsible for food preparation and handling
will receive appropriate training. Cramlington Kids Club
will comply with local environmental health department
guidance and regulations.
*A record will be kept of all medications administered
to children and all necessary details will be recorded
in our medication book, alongside the parent’s signature
of consent. All medicines will be stored appropriately.
*A record of children’s allergies/medical conditions
will be regularly updated and available for staff
reference.
*All staff will complete First Aid Training. A First Aid
Box will be available containing essential items. This
will be maintained and restocked on a regular basis by a
qualified first aider.
SMOKING
Cramlington Kids Club has a strict no-smoking policy on
premises.
ACCIDENT RECORD
A signed record of accidents to children and staff will
be kept. Parents will be informed and requested to sign
the accident book.
In event of a child suffering an accident at the centre
the following will apply:
*The Playworker will be responsible for caring for the
child.
*The senior member of staff will contact the parents and
if necessary, arrange staff cover.
*The playworker will accompany the child to hospital.
*All other children will be cared for by the senior
member of staff until relief cover arrives.
*The safety of the children is paramount at all times.
An awareness of children’s constantly developing
abilities helps to ensure appropriate safety measures
are applied to avoid dangerous situations.
*We will follow local and national health and safety
requirements/recommendations. Staff are aware of
procedures for identifying reporting and dealing with
accidents, hazards and faulty equipment.
RISK ASSESMENT
To minimise risks management regularly evaluate risks
and hazards both indoors and out including equipment,
materials, and procedures. We will be responsible for
taking the necessary action. Outside play areas will be
checked each time they are used to ensure children’s
safety and security. |
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SECURITY
Arrival and departure procedures for staff, children and
parents and any visitors, which incorporate identity
checks, are in place. All staff will complete induction
training, which promotes awareness of the whereabouts of
other people in the building or outside and of other
users or strangers on the premises. The building is made
secure to prevent unwanted visitors as well as making
sure that children remain on the premises. The Baby Unit
staff will be aware of safety of mobile babies and will
make use of safety equipment available e.g. playpen,
safety gate, pram safety straps and rein. Fire
requirements are met when locking doors. |
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FIRE SAFETY
A Fire Drill will be taken once per term, organised by
the senior staff member on duty. This will be performed
without prior notification to other staff.
The following procedure will be adhered to:
• When the whistle sounds all staff and children to
leave by the nearest exit.
• The playworker will collect the register on the way
out.
• No one must stop to collect personal belongings.
• Everyone will assemble on schoolyard on stone steps by
the field.
• The playworker will check the register and account for
all children and staff.
• The senior member of staff will enter evacuation time
in fire drill book.
• All persons must remain outside until “all clear” is
given.
The Staff will be aware of the Fire Exits within the
premises and positions of fire extinguishers. They will
also be aware of the fire procedures within the school.
In event of a fire the senior staff member first ensure
the evacuation and safety of the children and then
telephone the Fire Brigade.
The following staff members will be responsible for:
*FIRE DRILL – SENIOR STAFF MEMBER.
IN THE CASE OF AN EMERGANCY OR DURING A FIRE DRILL THE
FOLLOWING APPLIES:
1. ON DISCOVERING A FIRE, SOUND THE ALARM IMMEDIATELY.
2. ENSURE ALL CHILDREN LEAVE THE BUILDING BY THE NEAREST
EXIT AND ASSEMBLE ON THE SCHOOL FIELD.
3. MEMBER OF STAFF TO COLLECT THE REGISTERS AND ACCOUNT
FOR ALL THE CHILDREN.
4. MEMBER OF STAFF WILL ENSURE THE BUILDING IS EMPTY.
5. MEMBER OF STAFF WILL CALL THE FIRE BRIGADE.
TRIPS & TRANSPORT.
When travelling on the Kids Club Minibus, all children
and staff will wear adjustable seat belts in the correct
position. Child seats will be fitted and used correctly.
Children will only travel on the minibus with the
written consent of parents/carers.
Trips will be included in a risk assessment, and
staffing ratio will take in to account the nature of the
outing. Written parental permission will be obtained and
details provided for parents. Appropriate records of
vehicles and drivers are kept. A mobile phone will be
available on every outing. Essential records and
equipment will be taken including, contact details for
staff and children, first aid kit, essential toiletries,
medication and spare clothing.
Staff may sometimes take the opportunity to go on
additional walks/visits to the park, again parents will
have given prior written consent, which is kept with
each child’s records. |
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INSURANCE
The required levels of insurance cover is obtained and
kept up to date. Insurance certificate is displayed in a
prominent position to provide reassurance to parents.
Staff who drive the Club minibus have had further
independent ‘MIDAS’ including theory and practical test.
This is re-taken every three years. |
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LATE COLLECTION OF
CHILDREN
Children collected late (after 6pm) may incur an
additional charge to cover the additional insurance and
staff wages. Staff should be informed of the expected
delay or reason of delay.
In extreme cases or repeated incidents where the
children are not collected and/or no explanation given,
the following will apply:
*SENIOR STAFF MEMBER WILL ENDEAVOUR TO CONTACT ALL
EMERGANCY CONTACTS TOGETHER WITH THE CHILDS
PARENTS/GUARDIANS.
*IF THIS PROVES UNSUCCESSFUL THEN SOCIAL SERVICES WILL
BE INFORMED SO THAT THEY CAN COLLECT THE CHILD.
*STAFF WILL REASSURE THE CHILD AND PREVENT ANY
UNNECESSARY CONCERN.
It must be pointed out that the facilities insurance is
only valid until 6pm by which time all staff and
children must be out of the building. Late collection
charges will be as follows:
• £10 FOR STAFF SALARIES PLUS £25 FOR ADDITIONAL
INSURANCE.
• ALL EXTRA CHARGES WILL BE AT THE DISCRETION OF THE
CHAIRPERSON/COMMITTEE. |
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CARE, LEARNING AND
PLAY
The development of children’s physical, intellectual,
language, emotional and social capabilities is promoted
effectively when they take part in a wide range of
activities. Staff working in all areas of Kids Club meet
children’s needs through sensitive and appropriate
interactions that promote children’s self esteem. They
plan first hand experiences, which enable children to
make choices when developing their knowledge, skills and
understanding. Children’s care, learning and play are
supported well by staff that will monitor children’s
progress regularly and use this information to provide
for their individual needs.
We follow the guidelines of Ofsted National Standards
(this applies to the whole of Kids Club. The Early Years
incorporates the curriculum guidance for the Early
Learning Goals of the Foundation Stage. The Baby Unit
staff and also Early Years staff will refer to the Sure
Start Recommendations for the Under 3’s. |
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BEHAVIOUR STATEMENT
Children benefit most where adults adopt a consistent
and positive approach to the management of their
behaviour. By establishing clear boundaries according to
the child’s level of understanding, children become
aware of the setting’s routines and procedures and know
what is expected of them.
ENCOURAGING
POSITIVE BEHAVIOUR
Staff will encourage good behaviour by:
*Praising and reinforcing good behaviour;
*Encouraging sharing and negotiation;
*Making sure staff, volunteers and students set good
examples;
*Consulting with children about “rules”; helping
children understand the effects of their behaviour on
others;
*Helping children to challenge bullying;
*encourage responsibility, such as helping tidy up and
caring for pets.
ADULT ROLE
When managing behaviour it is important to:
*Recognise that children are learning to deal with a
range of emotions and feelings, acknowledge those
feelings and work with children to find constructive
solutions.
*Explain to children why the behaviour is unacceptable.
*Avoid damaging children’s self esteem. For example, by
humiliation, segregation and withholding food;
*Avoid discussing children’s behaviour with staff or
parents in front of them or others.
*help children to find solutions to conflict.
*Be consistent when applying agreed procedures.
PHYSICAL PUNISHMENT
Smacking or any other physical punishment will not be
used under any circumstances; alternatives to using
physical intervention will be used.
EXCLUSION
In extreme cases the committee may consider excluding a
child for an agreed period of time.
This will be agreed in consultation with the parents
when all sanctions have failed.
Children will be invited to participate where possible
when implementing these procedures, depending on their
age and understanding. |
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COMPLAINTS PROCEDURE
We encourage comments/concerns at an early stage, so
that issues can be resolved. We believe it is important
to deal promptly and fairly with any complaints that are
made. Complaints are recorded including details such as
the nature of the complaint, action taken and whether
the complaint was resolved.
Parents will be given a copy of the record and the
Chairperson of the Committee will be informed.
In addition, the parents will be given the name, address
and telephone number of Ofsted.
Cramlington Kids Club will treat complaints as a
valuable way of evaluation and identifying ways of
improving our service.
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PAYMENTS
All childcare costs should be paid within 7 days of
receiving your bill, we prefer payments over the cost of
£50 to be paid by cheque. We will ask for a cash payment
if any cheques are returned by the bank.
UNPAID CHILD CARE COSTS…
The following procedures will take place if bills remain
unpaid after 7 days of receiving it…
* You will receive three letters from the chairperson,
if payments remain unpaid after receiving these letters,
we will refuse any further childcare until an
arrangement is made for payment!! |
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DOCUMENTATION
Records policies and procedures which are required for
the efficient and safe management of the provision and
to promote the welfare, care and learning of the
children are maintained, these include:
*Daily register *Staff records
*Daily Diary for Babies *Booking Forms
*Sleep-chart for Babies *Children’s details
*Accident book *Parent contracts
*Medication book *Time sheets
*Complaints book *Fire log book
*Cancellation and waiting list book *Incident book
ALL CONFIDENTIAL RECORDS WILL BE KEPT IN SECURE FILING
CABINET IN THE OFFICE.
Job
Description : Play Worker - Nursery Nurse - Word Doc -
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MEMOS
Cramlington Kids Club - Memo 2004 - Word Doc -
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